If your business has purchased a franking machine, you should know how to use it properly. Perhaps you are thinking that all you need to do to have a franked mail is to just put your mail through the machine. Be informed that The Royal Mail is very strict in the use of franking machines and you should know and apply the standards for using it. Below are the basics of how to use a franking machine.
First of all, it is important to have a Mail Franking License. The requirement for license is knowledge and compliance with the terms of the Royal Mail Scheme for Franking Letters and Parcels 2008. It is important that you follow the rules in preparing the mail. The franking machine supplier will be the one to provide you with a license.
When you have your license, you then have to set your machine. Every time you need to use your franking machine, you need to do a test print first. The machine should then be set to ?0.00. The testing will just check if the machine has enough ink. You can experience delays or surcharges if your mail has many illegible marks. Make sure you get it right because even if you can claim back your franked mail to check the mistakes, they will already charge you 15%.
Before you start printing, make sure you set up the proper price, time, and date. Double check what you have set all the time. There are machine that sets this automatically but there is no harm in checking despite this.
Use labels for envelopes or packets that have different sizes, shapes, and colors so that the marks are clear and legible. You can have problems with illegible marks. These labels can be bought from franking machine suppliers or online stores. if you want to save on franking machine labels and ink, compare prices among different suppliers and choose the most affordable one.
Your envelope should contain a return address. The latest specifications on return addresses should be followed so ask your franking supplier about it. If your return address is incorrect, then you mail can be delayed or returned to you.
Red ink should be used for franking marks and blue if you are using cleanmail products. A clear and complete mark must be printed on the right hand corner of your mail.
Having a franking machine can save you on postage fees. There are many different types depending on the needs of your business. You can check out different types of franking machine online so you can choose the right one for your business.
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